Beauty salon mode — Paloma365 Classic (Windows POS)

This article covers Paloma365 Classic, the Windows POS application. Beauty salon mode is a set of features for salons and studios: a bill is tied to a master instead of a table, a client booking journal is kept, and each master registers their own receipts by barcode and sees how much they earned during the shift.

Overview

Two POS interfaces take part in salon work (on choosing an interface after login see POS interfaces):

• "Salon" — the sales screen for creating bills: an employee (master) is selected instead of a table, and the "Journal" (booking journal) and "Material" (materials spent on a service) buttons are available.
• "Receipt registration" — the master's screen: the master scans the barcode of a paid receipt, claims it, and sees their percentages and shift earnings.

There is also a "Beauty salon" business type in the POS settings, a "Salon" print template, and a salon report that calculates the masters' percentages.

The salon workflow

1. Booking a client. On the salon screen press "Journal" — the booking journal opens with masters as columns and time as rows. Use "Create record" to add a booking with the date, time from/to, client, contact number, employee, note and record color. Details: Client booking journal.
2. The bill. When the client arrives, create a bill in the "Salon" interface: add services and goods. With the "Material" button you can attach the materials spent on a service — their cost counts as expenses and is subtracted when the master's percentage is calculated. A salon bill is created without an assigned employee — the master claims it later, when registering the receipt.
3. Payment. On saving, the POS assigns the bill a unique barcode; for the barcode to be printed on the bill, enable the "print the barcode on the bill" checkbox in the POS settings ("System management" section). Whether the master or the cashier takes the payment depends on the "Cashier takes the payments from salon" setting (see below). The payment window itself is covered in Order payment and payment types.
4. Receipt registration by the master. The master enters the "Receipt registration" interface and scans the paid receipt's barcode into the "Receipt barcode" field. The receipt is assigned to the master and appears in their shift list.

The "Receipt registration" screen

The header shows the signed-in employee's name, the date and the time. Main elements:

• The "Receipt barcode" field — scan (or type and press Enter) the receipt barcode here.
• The list of receipts registered during the current shift, with the columns "Number", "Sum", "Creation date" and "Registration date". Only the current shift's receipts claimed by this master are shown.
• Tapping a receipt shows its lines: "Name", "Sum", "Included in compound" (for materials attached to a service), "%" (the master's percentage for the line; when no individual percentage is set, it shows the word for "common") and "Type" (service or item).
• The master's rates: "Percentage from service" and "Percentage from items" — taken from the employee card in the dashboard; individual percentages per item or service can be set there as well.
• Shift totals: "Total" (sum of the receipts), "Items", "Services", "Expences" (materials) and "Earned" — the master's pay: the service percentage is taken from the service total minus materials, the item percentage from the goods total.
• The "Close" button exits the screen.

The "Cashier takes the payments from salon" setting

The checkbox is in the POS settings: the "General settings" tab, the data-entry section (see POS settings).

• On — the master's salon screen only offers printing the bill: the master prints it and the cashier takes the payment at their own station.
• Off — the master sees the "Pay" button and closes the bill themselves.

A related salon setting nearby, "Use tables in "Salon" interface", brings the table selector back in place of the master selector on the bill screen.

Printing and the report

• The "Salon" print template is edited in the POS settings together with the other templates — see Receipt printing and printers.
• The salon report (in the POS report list) summarizes the masters' service and goods percentages. Access is limited by the employee permission for the salon report. About reports in general: POS reports.

Common problems

• "Bills with given barcode was not found" — the POS found no bill with that barcode. Check that the bill is paid and that you are scanning the bill's own barcode (is barcode printing on the bill enabled?).
• "A receipt with this barcode is already registered to given employee" — the master has already claimed this receipt; there is no need to register it again.
• "A receipt with this barcode is already registered to another employee" — another master has already taken the receipt. It cannot be re-registered — contact the administrator.
• "Error while registering the bill" — an error occurred while claiming the receipt (for example, a database problem). Try again; if it persists, message us here — a specialist will join.
• "Earned" shows 0 — the "percentage from service" / "percentage from items" values are not set in the employee card in the dashboard.

FAQ

Why is a salon bill created without an employee?

By design: the bill is created for the client, and the assignment to a master happens at receipt registration — the master scans the barcode of their own receipt. This lets one administrator create bills for all masters.

Can a master see other masters' receipts on the registration screen?

No. The screen only shows the current shift's receipts registered to the signed-in employee.

How do I give a master different percentages for different services?

In the employee card in the dashboard: overall "from services" and "from items" percentages plus individual percentages per position. On the registration screen an individual percentage appears in the "%" column, while the overall one is marked as common.

Are materials taken into account when calculating earnings?

Yes. Materials attached to a service with the "Material" button appear in the "Expences" line and are subtracted from the service total before the master's percentage is applied.