Work Schedules
The Work Schedules reference defines the shift patterns the attendance sheet is calculated against: shift length, lunch break, and the length of the repeating cycle.
How to Access
Menu: Time Tracking → Work Schedules.
Route: /time-tracking/schedules
Quick actions:
Overview
A schedule is a template for a repeating cycle. The cycle is defined by a number of days and a start date: the system lays out shifts from the start date at that interval and derives the planned roster for any period. That plan is what real punches are matched against in the Attendance Sheet.
Without a schedule, punches remain just a list of events — there is nothing to calculate overtime, undertime, or off-schedule work against.
List Columns
| Column | Description |
|---|---|
| ID | Internal schedule number |
| Schedule name | The name used when assigning the schedule to an employee |
| Description | Free-form comment |
| Cycle (days) | Length of the repeating cycle |
| Start date | The day the cycle is counted from |
| Schedule type | Fixed, Daily, or Shift |
Row actions: edit, copy (creates a new schedule with the same shifts), and delete. Deletion asks for confirmation.
Schedule Fields
| Field | Description | Required |
|---|---|---|
| Schedule name | Name of the schedule | Yes |
| Description | Free-form comment | No |
| Cycle (days) | How many days before the roster repeats | Yes |
| Start date | Start of the cycle count | Yes |
| Schedule type | Fixed, Daily, Shift | Yes |
Schedule Types
| Type | When to use |
|---|---|
| Fixed | Identical shifts on the same days — for example, weekdays 9:00 to 18:00 |
| Daily | Full-day shifts followed by days off — for example, one day on, three off |
| Shift | Different shifts alternating within the cycle — for example, two day shifts, two night shifts, two days off |
Shifts
The Shift start / Shift end block lists the shifts in the cycle. For each shift you set:
- Shift start and Shift end;
- Lunch start and Lunch end — this interval is deducted from hours worked.
+ Add shift adds a row, Remove shift deletes one. The number of rows must match the cycle: a 4-day cycle describes all 4 days, days off included.
A shift crossing midnight (for example, 22:00 to 06:00) is entered normally — an end time earlier than the start means it continues into the next day.
How to Use
- Click Create.
- Fill in the name, cycle, and start date.
- Select the schedule type.
- Add the cycle's shifts with working and lunch times.
- Click Save.
To build a similar schedule, copy an existing one and adjust the shifts — faster than filling it in from scratch.
Tips
- The start date sets the phase of the cycle. If the attendance sheet is shifted by a day or two, that field is almost always the cause, not the punches.
- Editing a schedule also affects attendance calculated for past periods. To change the pattern from a given date, create a new schedule rather than editing the active one.
Related
- Attendance Sheet — the report built from these schedules
- Attendance History — actual punches
- Payroll (Time Tracking) — monetary calculation from hours worked