Inventory with a barcode scanner — Paloma365 Classic (Windows POS)
This article is about Paloma365 Classic, the POS program for Windows. A stock count compares actual stock with book stock. The fastest way to count is with a barcode scanner: every scan adds an item to the inventory document or increases its quantity. Goods counted in advance — e.g. with a mobile data-collection terminal — are pulled in with the "Из буфера" (From buffer) button. The Classic interface is in Russian; UI names are shown in quotes. See also Warehouse documents.
The document is created in the warehouse section, tab "Инвентаризация" (Inventory). Its table shows "Товар" (Item), "Учет. кол-во" (book quantity), "Кол-во" (counted quantity), "Отклон." (difference) and amount columns; below the table, the selected line's "Фактическое количество:" (actual quantity) can be edited manually.
Scanning into the document
- Open the document — the cursor already sits in the item search field and returns there automatically.
- Scan a barcode. A matched item is added with quantity 1; the book quantity fills in from current stock.
- Scan the same item again — no duplicate line, its quantity grows by one.
- For scale labels the quantity comes from the barcode itself. The POS understands two weight-barcode formats — a 5-digit item code with 5 weight digits, or a 4-digit code with 6 weight digits — chosen in the "Формат штрихкода" (Barcode format) setting. For piece labels from a scale (the piece prefix) the number of pieces is taken from the code. See Scales and barcodes.
- Review differences: "Показать отклонения" hides matching lines; "Фильтр:" offers "Все" (All), "Излишки" (Surplus), "Недостача" (Shortage). "Заполнить по остаткам" pre-fills all items with book stock.
- Finish with "Сохранить" (Save); tick "Провести" (Post) before saving to post the count.
How the POS matches a scanned or typed code: first an exact barcode match (main or additional), then the PLU code, then the article number, then the name; last, the code is parsed as a weight or piece label from a scale. A single match is added to the document immediately; no match opens the product-creation window. The same order applies in receipt, selling and write-off documents.
Buffer: recovering scanned sessions
The scan buffer holds counting sessions saved on the server, so nothing counted in advance is lost:
- Press "Из буфера" (internet required — offline the POS reports a missing connection).
- A session list opens with "Дата/Время" (Date/Time), "Рабочее место" (Workplace) and "Примечание" (Note) columns.
- Select a session and press "Добавить" (Add) — its items land in the document. Each session row is inserted as a separate line: identical barcodes are not merged into one line. "Закрыть" (Close) exits without adding.
Important: items added from the buffer arrive with a zero book quantity — the POS does not fill in stock for them automatically (unlike direct scanning into the document). Until the book quantities are filled in, the difference for these lines equals the whole counted quantity. Fill book stock with "Заполнить по остаткам" or edit it manually.
The buffer works the same way in receipt, selling and write-off documents.
Common problems
- Barcode not found — the item creation window opens with "Штрих-код:" (Barcode) pre-filled: enter "Наименование:" (Name) and "Цена:" (Price), press "Сохранить". "Отмена" cancels a wrong scan.
- Scanner does not respond — it must act as a keyboard and send Enter after the code; test in a text editor and check the cursor is in the search field.
- "нет данных для отображения" (no data to display) — the buffer has no sessions or the session is empty.
- An item is missing from the item list — the list shows a limited number of rows, 100 by default (the "Лимит товаров в списках" setting). Narrow the search: type more of the name or scan the code.
- Fewer items arrived from the buffer — only barcodes linked to catalog items are added; create the missing items and add the session again.
- Every buffer line shows a huge difference — this is expected: buffer lines arrive with zero book quantity. Press "Заполнить по остаткам" or enter book quantities manually and the differences recalculate.
FAQ
Scanning the same item several times? No duplicate lines — the quantity adds up.
Where do buffer records come from? From external scanning sessions (e.g. data-collection terminal uploads), one row per upload.