Warehouses

The warehouses guide defines all storage locations where inventory is tracked.

How to Access

Navigate to: Sidebar > Guides > Warehouses

Route: /warehouse/guides/s_warehouse

Quick actions:

• Open list
• Create new

Overview

Warehouses represent physical or logical storage locations. Every inventory movement in the system (receipt, sale, transfer, write-off) is linked to a specific warehouse. You need at least one warehouse to work with documents.

List Columns

Column	Description
No.	Internal number
Name	Warehouse name
Address	Warehouse address
Type	Warehouse type

Fields

Field	Description	Required
Name	Warehouse name	Yes
Address	Physical location	No
Type	Warehouse type	No

Step-by-Step Guide

Adding a Warehouse

1. Go to Guides > Warehouses.
2. Click Add.
3. Enter the Name (e.g. "Main Warehouse", "Kitchen", "Bar").
4. Optionally fill in Address and Type.
5. Click Save.

FAQ

How many warehouses do I need?

At minimum one. Typically a restaurant has separate warehouses for the kitchen, bar, and storage. Retail stores may have one main warehouse and one for reserves.

Can I delete a warehouse?

A warehouse cannot be deleted if it has been used in any documents. You can only delete warehouses with no associated transactions.

What happens if I have multiple warehouses?

Stock balances are tracked per warehouse. You can use movement documents to transfer goods between warehouses.

How do I prohibit or allow selling into negative stock?

For warehouse documents this is a setting on the warehouse card:

1. Open Guides > Warehouses and open the warehouse.
2. The Allow negative stock switch:
   • off (default) — operations that would take this warehouse's stock below zero are blocked: the message "Расход сверх остатка запрещен." (spending beyond stock is prohibited) appears with the list of items that are short;
   • on — selling and writing off are allowed even when stock is short: the balance goes negative, and the system shows which items are affected.
3. Click Save.

Register sales are checked separately — by the switches on the automated point, see Automated Points.