Items

The items guide is the central catalog of all products, semi-finished goods, dishes, and services in the system.

How to Access

Navigate to: Sidebar > Guides > Items

Route: /warehouse/guides/s_items

Quick actions:

• Open list
• Create new

Overview

The items guide has a hierarchical structure: items are organized by groups (folders). You can create groups for convenient classification and add items within them.

Items List

Columns

Column	Description
No.	Internal number
Name	Item or group name
Barcode	Primary barcode
Article	Item article/SKU
Price	Item price
Unit	Unit of measurement
In Menu	Used in POS menu (Yes/No)
Photo	Item image

Group Navigation

• Click a group (folder) to enter it.
• Click ".." or use breadcrumbs to go up a level.
• Use search to quickly find an item by name.

NKT Bulk Update

If the NKT (National Product Catalog) feature is active, a Bulk NKT Update button is available for automatically filling NKT codes for items.

Archiving

The Archive button clears items that are no longer in use out of the active guide. The system finds the matching items itself, based on the conditions you choose:

• Items with no movement — no warehouse operations for the given number of days or more (30 by default).
• Items with zero stock — the balance is zero across every warehouse.

At least one condition is required. Select items or groups to limit the check to them (selecting a group checks the items inside it); with nothing selected the check covers the whole guide, which can take a while on a large catalogue.

Press Check first: you get the list of what would be archived and how many items that is. Archiving happens only after you confirm that list.

Archived items go to the deleted ones — they remain visible through the "show deleted" toggle and can be restored from there.

Creating an Item

Main Tab

Field	Description	Required
Group	Parent group	No
Name	Item name	Yes
Barcode	Primary barcode	No
NKT	National catalog code	No
Article	Article/SKU	No
Subdivision	Printer subdivision	No
In Menu	Show in POS menu	No
Item type	Goods, dish, semi-finished product or ingredient (goods by default)	No
Features	Sold by weight, service, combo — independent checkboxes	No
Unit	Unit of measurement	Yes
Price	Unit price	No
Last purchase price	Read-only: the unit price from the latest goods receipt for this item, by document date, at any warehouse. See the FAQ below	—
Critical Min	Minimum stock for alerts	No
PLU	PLU code for scales	No

Item Type and Features

The top of the Main tab has two independent controls:

• Item type — a dropdown: Goods (sold as is, no cooking), Dish (made by a recipe, sent to the kitchen), Semi-finished (a prep used in other dishes), Ingredient (raw material for recipes, usually not sold). A new item starts as Goods.
• Features — three checkboxes, each switched on its own: Sold by weight, Service (no stock or warehouse accounting), Combo (a set of several positions).

Each control changes only its own setting: changing the type does not tick or untick any feature, and a feature does not change the type. So any combination can be set up — for example, a weighted ingredient or a weighted dish. The Result line under the block shows what you got ("Piece goods", "Weighted ingredient", "Dish · by weight · combo").

For a new item, ticking Sold by weight sets the unit of measurement to kilogram.

The type and features decide which fields and tabs are visible: for example, the Calculations tab is there for a dish and a semi-finished product, while a service or a combo hides the barcode, article and PLU. A hidden field is not cleared — its value stays in the item. If some hidden fields are filled, a note "N filled fields are hidden" with a Show link appears under the block. The Show all fields link opens every field and tab of the card regardless of the type — it is only a viewing mode and is not saved to the item.

Recipes settle the type. Whenever any recipe is saved or deleted, the system recalculates item types from their recipes: an item with its own recipe becomes a Dish (or a Semi-finished product if it is also used in other recipes), an item that is only used in other recipes becomes an Ingredient, the rest are Goods. So a type chosen by hand may change to the one that follows from the recipes after they are saved. The features (by weight, service, combo) are not touched by this recalculation.

Additional Tab

Field	Description
Linked Document	Link number
Cold Processing Loss	Loss percentage
Hot Processing Loss	Loss percentage
Critical Max	Maximum stock level

Description Tab

Free-text item description that can be displayed in the POS menu.

Images Tab

Manage item photos (available only for existing items).

Hover over an image to see its address and reveal the available actions: copy the address to the clipboard, set the image as the default one, or delete it.

Creating a Group

Groups are created similarly to items, but with fewer fields:

Field	Description	Required
Group	Parent group	No
Name	Group name	Yes

Step-by-Step Guide

Adding an Item

1. Go to Guides > Items.
2. Navigate to the desired group if needed.
3. Click Add.
4. Fill in Name and Unit of measurement.
5. Set the Price if needed.
6. Check In Menu if the item will be used in POS.
7. Click Save.

Creating a Group

1. On the items list page, click Add Group.
2. Enter the group Name.
3. Click Save.

FAQ

What is the difference between a group and an item?

A group is a folder for organizing items. It cannot be added to documents. Items can be nested in groups to any depth.

How do I add an item photo?

Open the item card, go to the Images tab, and upload a photo.

Where does "Last purchase price" come from, and why does it change?

It is the unit price from the latest Receipt of goods document that contains this item, at any warehouse. "Latest" means by the document date, not by when the document was conducted. The price is recalculated automatically when a receipt containing this item is conducted; you cannot change it by hand on the item card. So a backdated receipt does not change the price if the item already has a later receipt. If a receipt is unconducted or deleted, the price does not roll back — it updates the next time a receipt with this item is conducted.

The field appears on a saved item that has had at least one receipt. An employee without the right to view cost prices (the "Price types" right) does not see it.

What is NKT?

NKT is the National Product Catalog. When enabled, items can be linked to the Kazakhstan-wide catalog for electronic invoicing.

How do I change the type of an existing item (piece, weighted, service, ingredient)?

The type is changed in the item's own card — you do not need to re-create the item:

1. Open Items and open the item card.
2. On the Main tab, pick the Item type in the dropdown (Goods, Dish, Semi-finished, Ingredient) and tick the Features you need: Sold by weight, Service, Combo.
3. Click Save.

Each control changes only its own setting — switching the type keeps the features as they were. The type and features decide which fields and tabs the card shows: for example, the Calculations tab exists only for a dish and a semi-finished product. A Service is not stored in a warehouse and is not deducted from stock. The type also follows the item's recipes — see Item Type and Features. How to create an ingredient and add it to a recipe — see Calculations / Recipes.