Return to Supplier

The return-to-supplier document records the return of goods from the warehouse back to the supplier. It reverses the receipt process and adjusts both stock and supplier debt.

How to Access

Navigate to: Sidebar > Warehouse > Return to Supplier

Route: /warehouse/documents/return-to-covenantee

Quick actions:

• Open list
• Create new

Overview

A return-to-supplier document is used when previously received goods need to be sent back — due to defects, quality issues, excess delivery, or contractual reasons. After conducting, items are deducted from the warehouse and the supplier's debt is reduced accordingly.

Document List

Columns

Column	Description
No.	Document number
Date	Document date
Organization	Organization
Warehouse	Warehouse
Supplier	Supplier receiving the return
Conducted	Posting status
Created	Creation date
Total	Document amount
Employee	Responsible employee
Note	Comment

Creating a Document

Main Fields

Field	Description	Required
Date	Return date and time	Yes
Organization	Organization returning goods	Yes
Warehouse	Warehouse from which goods are returned	Yes
Supplier	Supplier to whom goods are returned	Yes
Note	Free-text comment	No
Total	Amount (auto-calculated)	—

Item Grid

Column	Description
#	Row number
Item	Item name
Quantity	Quantity to return
Unit	Unit of measurement
Price	Unit price
Total	Row total

Step-by-Step Guide

1. Go to Warehouse > Return to Supplier.
2. Click Add.
3. Select the Organization, Warehouse, and Supplier.
4. Set the Date.
5. Add items to return and specify quantities.
6. Verify the prices match the original receipt.
7. Click Save, then Conduct.

FAQ

Does the return price have to match the receipt price?

Typically, yes. The return should be at the same price as the original receipt to correctly adjust mutual settlements.

Can I return partial quantities?

Yes. You can return any quantity up to the amount currently in stock.

How does this affect the supplier balance?

After conducting, the supplier's debt decreases by the return amount.