Cash Outcome
The Cash Outcome document records the disbursement of cash from the organization's cash register. It is used to track payments to suppliers, employee payouts, operational expenses, and other outgoing cash operations.
How to Access
Navigate to: Sidebar > Money > Cash Outcome
Route: /money/documents/cash-outcome
Quick actions:
Overview
A cash outcome document is created when cash is paid out from a cash register. Once conducted (posted), the amount is deducted from the selected cash register and reflected in the cash flow records.
Document List
The list page shows all cash outcome documents.
List Columns
| Column | Description |
|---|---|
| No. | Document number |
| Date | Date and time of the operation |
| Organization | Paying organization |
| Cash Register | Cash register from which funds were paid |
| Client | Recipient of funds |
| Income/Expense Type | Cash flow category |
| Amount | Outcome amount |
| Conducted | Posting status (Yes/No) |
| Note | Comment |
Filters
- Period — filter by document date.
- Cash Register — select cash register.
- Search — by document number.
Creating a Document
Main Fields
| Field | Description | Required |
|---|---|---|
| Date (dt) | Date and time of the operation | Yes |
| Organization (organizationid) | Organization making the payment | Yes |
| Cash Register (cashid) | Cash register from which funds are paid | Yes |
| Client (clientid) | Recipient (supplier, employee, etc.) | No |
| Income/Expense Type (type_inout) | Cash flow category | No |
| Amount (amount) | Outcome amount | Yes |
| Note (note) | Free-text comment | No |
Step-by-Step Guide
- Go to Money > Cash Outcome.
- Click Add.
- Select the Organization and Cash Register.
- Set the Date of the operation.
- Optionally select a Client and Income/Expense Type.
- Enter the Amount.
- Optionally add a Note.
- Click Save, then Conduct.
FAQ
How do I undo an incorrect cash outcome?
Open the document and click Unconduct. The cash register balance will be restored.
Can I edit a conducted document?
First unconduct the document, make changes, then conduct it again.
Which income/expense type should I choose?
The income/expense type categorizes the expense for analytics. Configure the Income/Expense Types reference guide according to your accounting policy.
How do I link several goods receipts to one cash outcome (cash expense order)?
Several — you cannot: a Cash Outcome document has only one Basis document — one "Receipt of goods" or one "Return from Customer". Choosing another document replaces the previous basis rather than adding to it.
What to do:
- each receipt is paid separately — create a separate Cash Outcome for each and set that receipt as its basis;
- one payment covers several receipts — create one outcome, set one of the receipts as the basis (or leave it empty), and list the numbers of the others in the Note.
How to set the basis: in the outcome card, in the Basis document field, click Select basis document, choose the document type in Document, enter its number in Document code, and click Find and set. If no document with that number exists, "Document not found" is shown.