Cancellation (Write-off)

The cancellation document records the removal of goods from the warehouse due to spoilage, damage, expiration, or other reasons. Written-off items are deducted from stock.

How to Access

Navigate to: Sidebar > Warehouse > Cancellation

Route: /warehouse/documents/cancellation

Quick actions:

• Open list
• Create new

Overview

A cancellation document is used when goods can no longer be sold or used. Common reasons include spoilage, breakage, expiration, or theft. After conducting, the specified quantities are removed from warehouse stock.

Document List

Columns

Column	Description
No.	Document number
Date	Document date
Organization	Organization
Warehouse	Warehouse
Counterparty	Responsible party or reason
Conducted	Posting status
Created	Creation date
Total	Document amount
Employee	Responsible employee
Note	Comment

Creating a Document

Main Fields

Field	Description	Required
Date	Write-off date and time	Yes
Organization	Organization performing the write-off	Yes
Warehouse	Warehouse from which items are removed	Yes
Counterparty	Responsible party (if applicable)	No
Note	Reason for write-off or comment	No
Total	Amount (auto-calculated)	—

Item Grid

Column	Description
#	Row number
Item	Item name
Quantity	Quantity to write off
Unit	Unit of measurement
Price	Unit price
Total	Row total

Step-by-Step Guide

1. Go to Warehouse > Cancellation.
2. Click Add.
3. Select the Organization and Warehouse.
4. Optionally select a Counterparty (e.g. responsible employee).
5. Set the Date.
6. Add items and specify quantities to write off.
7. Enter a Note describing the reason.
8. Click Save, then Conduct.

FAQ

Can I restore written-off items?

Yes. Open the document and click Unconduct. The items will be returned to warehouse stock.

Should I specify a counterparty?

It is optional. You may use it to assign accountability for the loss to a specific person or department.

How is the write-off price determined?

The system uses the current cost price of the item in the warehouse.